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Executive Secretaries and Executive Administrative Assistants

Job Zone 3 - Medium preparation needed

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Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Pay & job outlook

Median pay: $76,590/yr (U.S. national, May 2025)

$50,560$109,850

Typical range nationwide (10th–90th percentile). This is a population snapshot, not a personal prediction - actual pay varies by location, employer, and experience.

Job outlook: -1.6% projected growth, 2024–2034 — declining.

About 50,000 openings per year, on average, over the decade.

Typical entry-level education: High school diploma or equivalent.

Source: U.S. Bureau of Labor Statistics, OEWS and Employment Projections.

Top skills
Reading ComprehensionActive ListeningSpeakingService OrientationWritingCoordinationCritical ThinkingSocial PerceptivenessTime ManagementMonitoring
Top knowledge areas
AdministrativeEnglish LanguageCustomer and Personal ServiceComputers and ElectronicsAdministration and ManagementPersonnel and Human ResourcesCommunications and MediaMathematics
Core tasks

• Manage and maintain executives' schedules.

• Make travel arrangements for executives.

• Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.

• Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

• Answer phone calls and direct calls to appropriate parties or take messages.

• Prepare responses to correspondence containing routine inquiries.

• Open, sort, and distribute incoming correspondence, including faxes and email.

• Greet visitors and determine whether they should be given access to specific individuals.

Frequently asked questions

What's the median pay for Executive Secretaries and Executive Administrative Assistants?

The median pay for Executive Secretaries and Executive Administrative Assistants is $76,590 per year, per the U.S. Bureau of Labor Statistics.

What's the job outlook for Executive Secretaries and Executive Administrative Assistants?

Employment for Executive Secretaries and Executive Administrative Assistants is projected to change -1.6% from 2024 to 2034 - declining.

What education is typically required for Executive Secretaries and Executive Administrative Assistants?

Typical entry-level education: High school diploma or equivalent.

How many job openings are there each year for Executive Secretaries and Executive Administrative Assistants?

About 50,000 openings per year, on average, over the decade.